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Student Guide - Residential Life Policies

"So then let us pursue the things which make for peace and the building up of one another." (Romans 14:19)

Residential Policy

All full-time students are required to live on campus for the first two academic years (four semesters) and participate in a board plan unless:

  1. The student is living at home in the immediate area with their parents.
  2. The student has reached the age of 21.
  3. The student is married.
  4. The student has dependent children.

Special requests for exceptions to this residency requirement must be made in writing to the Dean of Student Services and are granted only on rare occasions. Students entering Bethany as transfers should consult with the Dean of Student Services about meeting the intent of the two-year residency requirement.

NOTE: Failure to comply with the residential policy may result in cancellation of registration and expulsion. Bethany typically places freshman roommates according to the housing application form and also attempts to honor mutual roommate requests. Bethany reserves the right to place roommates as the needs of the College require.

Residence Halls

Bethany has several residence halls.

Resident Staff

The residence halls are staffed with Resident Managers (RMs) and Resident Assistants (RAs). The managers are there to help, guide, comfort, listen, etc. RAs, who are juniors or seniors, are there to assist the student and maintain order and safety. Both the RMs and RAs function to promote a Christian atmosphere in the halls and on the campus in general. They help students attain their highest potential, academically, socially, and spiritually. Students are encouraged to seek out their help whenever necessary. The resident staff is also responsible for enforcing college policies and regulations. The cooperation of all residents and guests is expected when resident staff members are carrying out this responsibility.

Housing Arrangements

Housing Deposit
The $100 housing deposit covers the cost of damages to college property, cleaning fees, unreturned library books, and other costs which are the student's responsibility. Under normal conditions this deposit is not credited or refunded until the beginning of the fall semester after the student has left BLC.

Check-in/Check-out
All students must review and sign the check-in form with an RA when moving into their residence. Conversely, all students must review and sign their check out form with an RA when moving out of their residence. Failure to follow this procedure may result in the loss of the student's housing deposit. Students are financially responsible for any damage or change to the condition of their residence, wing, or residence hall.

Requests for Room Changes

Policy
Bethany Lutheran College does not discriminate on the basis of race, sex, age, religion, national origin, marital status, disabilities, or veteran status in the administration of its educational policies, admissions policies, financial aid programs and other school administered programs. The College adheres to the requirements of Title IX of the 1972 Education Amendments, Sec. 504 of the Rehabilitation Act of 1973, and the ADA policy of 1990.

Under normal conditions, students must wait until the third week of each academic semester to request room changes. Students are generally allowed one free room change per academic year. Any additional or unauthorized moves will cost $100 per move.

In situations involving roommate conflict, students are encouraged to work through the issues with their roommate(s). Students may also ask Residential Life staff to provide mediation assistance.

Students must follow the process outlined below to request a room change.

If the request to change rooms is granted, the student must review and sign the appropriate check-in/check-out forms with her/his Resident Manager or Resident Assistant.

Process

Submission of request: All requests for room changes must be made in writing to the appropriate Resident Manager using the Request for Room Change form available from the Resident Managers.

The Resident Manager will respond to the request within ten days of the Resident Manager's receipt of the Request for Room Change form.

Appeal of decision: Students whose request for a room change is denied have the right to appeal the decision by filing a formal grievance with the College as outlined by the College's grievance policy and process available from the College's Equal Opportunity Coordinator: Paulette Tonn Booker, 213 Old Main; 344-7840.

Private Rooms

Private rooms may be available for medical reasons and are subject to approval by the Dean of Student Services. Medical reasons and the need for a private room must be substantiated with documentation from the student's physician.

Married Housing

Bethany does not generally provide housing for married students. Housing may be available for married couples if space permits and dependent upon the college's housing needs. Contact the Dean of Student Services for more information.

Care of Residence Halls/Floors

Out of respect for other students and the campus community, students are encouraged to help keep the campus and residential halls as neat and clean as possible. Students can help by picking up trash, cleaning up after themselves in the bathrooms, and asking others to refrain from leaving messes or damaging property. Students should report any repair needs to the Resident Manager of the building.

NOTE: Damage to public areas is the financial responsibility of all students of the pertinent residence hall. If it cannot be determined who is responsible for such damage, fines may be assessed to all occupants of the floor or hall. Other disciplinary action may be taken as well.

Room Care and Decorations

Your room is your home away from home. Individualism in fixing up your room is part of residential life, and we applaud rooms that are clean and nicely decorated. Since this is your space, you are responsible for its condition; therefore, students will be held financially accountable for any damage, loss, or uncleanliness. For the sake of safety, maintenance, cleanliness, and Bethany's moral standards, the following policies have been established. Failure to adhere to these policies may result in sanctions by the College.

  • Rooms must be restored to their original condition at the end of the year.
  • For health and safety reasons, students are responsible for the cleanliness of their rooms. They must routinely remove garbage and dispense of it in the proper locations.
  • Lounge or study room furniture may not be used as personal room furniture.
  • Waterbeds are not allowed.
  • Lofts or platforms are not allowed unless provided by the college.
  • College-owned room furniture is not to be removed from rooms or exchanged with other rooms.
  • Partitions and false ceilings are prohibited.
  • Nails that do unnecessary damage to walls are prohibited; only small nails, tacks, and tape are allowed. '3-M Command Strips' are also prohibited on plaster walls.   No nails or tacks are allowed in any wood work, desks, floors, etc.
  • Due to space limitations in certain rooms, there may be no room for extra furniture. There is no storage available for extra furniture.
  • Only 1 refrigerator per room is allowed (3 cubic feet or less and rated no more than 2.5 amps).
  • Electrical appliances not allowed: hot plates, space heaters, halogen lamps, popcorn poppers, toaster ovens, air conditioners.
  • Electrical appliances allowed: radios, stereos, lamps, TVs, and computers.
  • Electrical appliances allowed in Edgewood Place only: microwaves, toasters, electrical grills including the George Foreman type, bread makers.
  • Bike storage is allowed in rooms.
  • Drawing and painting are not allowed on the walls, ceilings, desks, etc., including the use of washable markers
  • Any kind of alcoholic beverage container or carton they come in is not allowed in the rooms for any reason. Similarly, signs, lights, and other materials advertising alcohol are not allowed as decorations in the rooms or in windows.  More information can be found in the Drug and Alcohol Policies of the Student Guidebook.
  • Public street and road signs are not allowed as decorations.
  • Flammable materials, such as tapestries and parachutes, may not be hung from the ceiling.
  • Burning of candles, incense, etc. is prohibited.
  • Posters which display nudity, are sexually suggestive or explicit, or contain words or material which are contrary to Christian moral standards are prohibited.
  • Carpeting is permitted but may not be attached to the floor in any way and must NOT be rubber foam backed.
  • Natural Christmas trees and trimmings are prohibited; only fire-proof Christmas decorations and U.L. listed fire-retardant Christmas tree lights may be used.
  • Only U.L. approved outlet strips with a circuit breaker are allowed as multiple outlets.
  • Pets, other than fish, are not allowed (10 gallon tank max).
  • Metal-tipped darts are not allowed.
  • No riding of bikes, scooters, skateboards, roller blades or roller skates inside any campus buildings.

Tobacco-Free Buildings and Residences

The use of tobacco in all its forms (including e-cigarettes) is not permitted in any of Bethany Lutheran College's buildings. This includes all residential spaces and personal rooms on campus. Please see the complete "Tobacco-Free Buildings" statement found in the Student Services section of the Student Guide for additional information.

Safety Inspections, Entry, and Search

Safety Inspections
There will be periodic inspections of all student rooms to insure that the rooms are in accord with local health and fire regulations and school policies. These inspections will not necessarily be announced. A room inspection will not involve the search of a student's personal property.

Entry
It is a policy to respect the privacy of students; therefore, as a general rule, student rooms will not be entered without an invitation. However, the college reserves the right to enter a room without the consent of students under the following circumstances:

  • When there is a need for improvements or maintenance.
  • When there is an imminent danger to the health and welfare of the students such as in the case of a fire or tornado.
  • When a staff member has probable cause to believe that a violation of federal, state, or college laws or regulations is occurring or has occurred in the room.
  • When a room inspection or search has been authorized.

Room Search
Room searches will occur when probable cause is believed to exist. Rooms will not be searched unless authorization has been given by the Dean of Student Services and/or Director of Security Services or Resident/Apartment Managers (or their designees). The search of all rooms on a floor, in a hall or house will be authorized and conducted only when continual or flagrant violations of a college rule or federal, state or other law occur or are suspected. Hall and room searches by local authorities (canine unit) may be conducted by request of the college if there is evidence to suggest the sale, possession, and/or use of illegal drugs.

Residential Hall Security

Residential halls are locked 24 hours a day for resident safety. Students are required to carry their assigned access fob with them to enter the building at any hour.

All visitors or delivery personnel are to be met at the lobby entrance and let in by the person they are visiting. (See Visitation Hours and Visitors and Overnight Guests registration policy.)

A telephone is available in the entryway for guests to contact residents upon their arrival. You will need to inform your guests on how to reach you. Please note that a student directory is intentionally not left in common areas.

Bethany Campus Security will not give out student directory information at any time.

When passing through a security door such as the main entrance to a residential hall, do not allow strangers to enter with you. Inform them of this policy and direct them to make use of the telephone in the entry way to contact the desired resident. Do not accept explanations or excuses. If anyone harasses you for denying them access, contact the Resident Manager or Security immediately. If they have an emergency, again direct them to call the Residential Hall Manager, Security, or police for assistance.

Do Not Tamper with Safety/Security Measures on Campus
Tampering with the various safety and security measures Bethany has provided campus wide is strictly prohibited. To do so will allow uncontrolled access, promote equipment malfunctions and jeopardizes the property and safety of the Bethany community.

Do not prop open doors, tamper with controlled access points, alarms, security cameras, emergency phones, fire extinguishers, locks, window latches, or remove screens. Tampering may result in strict disciplinary action, fines and/or criminal prosecution. Please "think safety" and immediately notify Campus Security or Residential Life Staff, regarding problems, safety concerns, necessary repairs or inappropriate/suspicious behavior. Working together will maximize a safe, pleasurable experience for you at Bethany.

Resident Hall Visitation Hours

Men are allowed in the women's residence halls and women are allowed in the men's residence halls only during the following times:

  • Monday – Thursday: 7 p.m. – 11 p.m.
  • Friday: 7 p.m. – 12 a.m.
  • Saturday: 1 p.m. – 12 a.m.
  • Sunday: 1 p.m. – 11 p.m.

Policies

  • A visitor must leave a picture I.D. with the RA on duty.
  • All off-campus visitors are to abide by the policies of Bethany.
  • Students are responsible for the conduct of their guests, including compliance with college policies, property damage, or injury to other students.
  • The College does not permit members of the opposite sex to stay overnight in a residence hall.
  • Visitation hours are subject to modification for special events.

Quiet and Courtesy Hours

Quiet Hours: 11 p.m. – 8 a.m.

During quiet hours, students are to keep noise to levels that do not disturb occupants of neighboring rooms. Noise in hallways should also be kept at low levels.

Courtesy Hours: 24 Hours a Day

Students are expected to be courteous of other residents at all hours. Please respect other students' rights to sleep, study, or not be disturbed. Noise levels must be lowered at the request of a resident staff member or any other student residing in the area. Out of consideration for Bethany's neighbors, stereos may not be directed out of windows. Practice or playing of musical instruments is restricted to buildings other than the residence halls.

Luggage, Bike, and Summer Storage

Luggage Storage
Students are asked to store their luggage in their rooms or vehicles. Bethany is not responsible for lost, stolen, or damaged property.

Bike Storage
Bike storage is allowed in rooms. However, students are encouraged to use the outside bike racks. Between November and March students will be able to store bikes in the lower level of Gullixson Hall. Contact Gullixson Hall's Resident Manager at 344-7600. Bikes must be clearly tagged. Permission must be received to store bikes over summer.

Summer Storage
Bethany has limited space for the storage of personal belongings. Specific inquiries about renting a storage cage may be directed toward the Business Office. Anything found in the residence halls after the spring semester will be considered college property, and as such, may be disposed of.

Vending and Laundry Machines

Any loss of money in vending or change machines should be reported to the Business Office for refunds. If laundry machines are not working properly, contact your Resident Manager.

Visitors and Overnight Guests

Visitors and guests are cordially invited to visit their friends on campus. If guests will be staying overnight, they must talk to an RA and fill out the Overnight Guest Request Form. All guests are expected to abide by the same rules that apply to students. The College does not permit members of the opposite sex to stay overnight in a residence hall.  Overnight guests are politely asked to limit their stay to two nights and register their vehicle with a temporary parking permit.  If a residence hall room is available, guests (such as parents and family members) may rent them. Contact the Facilities and Events Coordinator (344-7314) regarding availability and cost.

Vacations and Interim Housing

All residence halls will be closed to visitation and locked when school is not in session. These breaks include Thanksgiving, Christmas, Spring Break, and Easter vacations. NOTE: During Christmas and Spring Breaks, students are not allowed to stay in the residence halls as housing fees do not cover these breaks. Students wishing to stay in the halls during these times because of extenuating circumstances must receive authorization from the Dean of Student Services or Residential Life Office and are subject to additional lodging charges. Generally, only those students who live more than 500 miles away or are part of a college-sponsored activity (i.e., basketball, theatre) will be allowed to stay.

Leaving Campus on Weekends

Students leaving for a weekend are asked to notify their RA and if possible leave contact information in case there is an emergency.